Inclusion Passports
Increase Productivity While Fostering an Inclusive Work Environment
ClearTalents’ safe and secure workplace adjustment passports are designed to increase productivity in the workplace by enabling employees to bring their most authentic selves to work.
What is a Workplace Adjustment or Inclusion Passport?
A workplace adjustment passport, also known as an inclusion passport or reasonable adjustment passport, is a personalised document that safely records any agreed workplace adjustments an employee may need to perform at their best.
Reasonable adjustments are alterations that employers must (under the Equality Act 2010) make to remove or reduce disadvantages related to an employee’s disability. They can range from ergonomic workstation upgrades for employees suffering from arthritis to voice dictation software or screen readers for those with visual or auditory impairments.
Organisations must legally provide reasonable employee adjustments to ensure everybody has the potential to perform at their best at work.
A workplace inclusion passport supports open conversations around disabilities, health conditions, neurodivergence, or personal circumstances that could impact an employee’s work experience.
Provides detailed DEI Analytics
Facilities solution-based discussions
Ensures adjustments follow employees
Employees can securely update
Serves as a record of agreed adjustments
Fosters a more inclusive culture
Calculate your savings with our software for workplace DEI management
Benefits of Workplace Inclusion Passports: Becoming a Performance Enabler
Using ClearTalents’ user-friendly DEI (diversity, equality, and inclusion) software, employees can share how any circumstances or conditions impact them at work in their workplace passport.
The ClearTalents DEI platform then notifies line managers or HR professionals of the most proactive ways to make accommodations at work for each individual.
Employees and managers alike have found that our software:
- Facilitates solution-based discussions on workplace adjustments.
- Serves as a record of agreed reasonable adjustments to be implemented.
- Provides detailed DEI analytics for managers to make informed changes.
- Ensures adjustments are portable when an employee changes roles or managers.
- Helps start important conversations around less visible conditions like anxiety or stress.
- Fosters a more inclusive, cognizant culture that embraces employees with neurodivergent traits such as ADHD or autism.
Get full access with a 30-day temporary license
For more information or to book a free demo and get a 30-day temporary license, contact us below:
ClearTalents’ DEI Software: Helping Organisations Become Success Enhancers
ClearTalents provides a user-friendly DEI software platform that streamlines the workplace accommodation passport process for both employees and employers.
Employees can securely create and update up to three workplace adjustment profiles, two of which are workstation-based (for both home and office locations), while the first is their inclusion passport. The profile will present questions pertaining to limitations, circumstances, conditions, and any necessary workplace changes.
This information seamlessly flows to the appropriate managers and HR teams who are then entrusted to respond and facilitate any necessary changes. Managers may, in a very small percentage of cases, need to seek advice from Occupational Health, Access to Work or an outsourced HR organisation before certain adjustments can be agreed and made.
By removing barriers and providing legally reasonable adjustments under the Equality Act 2010, employers can attract, support, and retain diverse talent across disabilities, neurodivergences, health conditions, and personal circumstances.
Join over 50,000 professionals benefiting from our leading DEI platform
Sign up for a free trial of ClearTalents’ workplace adjustment passport to experience the benefits first-hand.
FAQs
As well as advice about Reasonable Adjustments does the software provide any other benefits?
Yes, in addition to facilitating workplace adjustments, ClearTalents’ software covers mental health considerations workplace safety guidance, a Display Screen Equipment (DSE) assessment, and an optional bullying or harassment module. Organisations using ClearTalents find it reduces sickness absence, staff turnover, compromise agreements, and employment tribunals.
Will employees be prepared to complete this passport?
Employees perceive ClearTalents as a supportive, relevant tool that provides valuable insights, all within just a few minutes. Completion rates range from 70% up to 98% in some companies.
Will ClearTalents work with our existing systems and processes?
Yes, ClearTalents seamlessly integrates with your current HR and occupational health, processes. We have a range of implementation options.
Will it result in many claims and unrealistic expectations?
ClearTalents makes it clear to employees that while their employer aims to be as supportive as possible, any solutions provided must be reasonable and realistic. Employees are encouraged to work proactively with managers to implement sensible adjustments. This distributed approach requires little escalation, central management, or budget.
We are a large employer with many varied stakeholders, how do we ensure the right people get the right level of information?
During setup, you can customise reporting levels to specify exactly who receives what information and when. ClearTalents will advise you on managing this access control to suit your organisation’s unique needs for different stakeholders.
How does ClearTalents address the DSE (Display Screen Equipment) requirement for employees?
The DSE assessment is a requirement for all employees that use a computer or electronic equipment with a screen at a desk. ClearTalents has a specific section that covers all the DSE requirements, provides detailed recommendations for employer and employee, as well as additional questions and resources around safe working. It reports on the specific ‘health’ of DSE usage across the entire organisation, as well as integrating DSE health into overall adjustment data.
How long does it take to complete the questionnaire?
Most people take less than fifteen minutes but you can take longer if you have a lot to tell us or want to look at the resources we provide. You can stop at any time and finish later.
Do I have to fill it in all at once?
You can save your answers at any time and return later to complete your profile.
As well as advice about Reasonable Adjustments does ClearTalents provide any other benefits?
Yes. ClearTalents In Recruitment also covers mental health considerations. ClearTalents At Work similarly covers mental health issues as well as workplace safety, a full Display Screen Equipment (DSE) component and an optional bullying and harassment component. Organisations using ClearTalents find that it reduces sickness, staff turnover, compromise agreements and industrial tribunals.
